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Procure ltd – Privacy Policy

Last updated: [03/12/25]

Procure is committed to protecting your privacy and handling personal information fairly, transparently, and in accordance with the UK GDPR and the Data Protection Act 2018.

This Privacy Policy explains what personal data we collect, how we use it, who we share it with, and your rights.

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1. Who we are

Procure
Website: procure.ac
Email: James@procure.ac
Telephone: 01691 682800

Procure provides procurement support, benchmarking, advisory services, and supply chain insight to organisations across the UK.

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2. Personal data we collect

A) Data collected through our website

  • First name and surname

  • Email address

  • Enquiry details submitted via contact forms

  • Information sent directly via email

  • IP address, browser type, and device information (via analytics tools)

  • Cookie data and tracking preferences

  • Information supplied when arranging meetings (e.g. Microsoft Teams)

B) Data collected during procurement and advisory services

  • Names, job titles, and contact details of client and supplier representatives

  • Information submitted through procurement or benchmarking platforms

  • Business, operational, and performance-related procurement data

  • Supplier information, pricing data, and benchmarking inputs

  • Reports, notes, and communications shared during projects

Procure does not intentionally collect special category data unless provided in error.

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3. How we use your data

We use personal data for the following purposes:

Website-related purposes

  • Responding to enquiries

  • Arranging meetings and follow-ups

  • Improving website performance and user experience

  • Maintaining website security and functionality

Service-related purposes

  • Delivering procurement support and benchmarking services

  • Providing analysis, insight, and reporting

  • Communicating with clients and suppliers

  • Supporting audits, reviews, and compliance activities

  • Maintaining accurate records of our work

We only use personal data where we have a lawful basis to do so.

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4. Lawful basis for processing

Procure processes personal data under the following lawful bases:

  • Legitimate Interests – responding to enquiries, improving services, communicating with clients and suppliers, maintaining records

  • Contract – delivering services agreed with clients

  • Legal Obligation – meeting regulatory, audit, or compliance requirements

  • Consent – where required for cookies or marketing communications

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5. Who we share your data with

We may share personal data with:

  • Approved third-party service providers supporting Procure’s activities

  • Benchmarking and procurement platform providers

  • Cloud-based storage and CRM providers

  • Microsoft Teams or similar platforms for meetings

  • Professional advisers (legal, financial, or technical) where necessary

  • Public or regulatory bodies where legally required

Procure does not sell personal data.

All third parties are required to comply with UK GDPR standards.

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6. Data storage and security

Procure stores personal data securely using:

  • Encrypted devices

  • Secure cloud-based systems

  • Password-protected files

  • Access-controlled internal systems

Appropriate technical and organisational measures are in place to prevent unauthorised access, loss, or misuse.

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7. Data retention

Personal data is retained only for as long as necessary, including:

  • Enquiry data: up to 12 months

  • Project and benchmarking data: typically 6–7 years

  • Analytics data: retained in line with analytics provider settings

Data is securely deleted when no longer required.

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8. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction or deletion

  • Object to processing

  • Request restriction of processing

  • Request data portability

  • Withdraw consent at any time

To exercise your rights, please contact:James@procure.ac

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9. Cookies

Procure uses cookies to:

  • Ensure website functionality

  • Improve performance

  • Understand website usage through analytics

Visitors can manage cookie preferences using the website’s cookie banner.
A full Cookie Policy is available upon request.

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10. Changes to this policy

This Privacy Policy may be updated from time to time.
The latest version will always be available on our website.

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11. Contact us

If you have any questions about this Privacy Policy or how Procure handles personal data, please contact:

Procure
Email: James@procure.ac

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